Booking Arrangement & Hiring Information Download
Cinema

Item | Normal Rate (HK$) | Concessionary Rate△ (HK$) |
---|---|---|
(1) Basic charge for each function not exceeding 3 hours (with air conditioning, projection, sound services and basic ushering service) | $1,740* | $610* |
(2) Charge for each half hour or part thereof in excess of 3 hours | $345 | $120 |
△ Available for eligible non-profit-making organisations.
Exhibition Hall

Item | Basic Charges (HK$) | Concessionary Rate △(HK$) |
---|---|---|
(1) Basic charge for each day (10:00am - 8:00pm with air conditioning and ceiling spot lights) | $5,790** | $2,030 |
(2) Basic charge for 7 consecutive days | $28,400** | $9,940 |
(3) Charge for additional booking of a 3-hour session for set-up or dismantling (8:00pm – 11:00pm) | $2,320 | N/A |
Archival Gems on Loan Scheme
Conditions
- Applications for the loan would be limited to non-profit-making organisations. Applicants who co-present or co-organise the function should be of the same nature.
- The function should be cultural or educational in nature and should be in furtherance of film culture.
- The function should be open to the public.
- When more than one applicant request for the same film title, applications will be processed on a first-come-first-served basis.
- Prints loan will be restricted to films from the Archive's permanent collection which the conditions are suitable for screening and the films that the Archive holds at least two prints or negatives are available.
- Applicants are required to clear copyright and produce authorised documents from right holders for process of application. Due to limited print available for loan, applicants are advised to submit loan requests in writing well in advance. Requests submitted no more than one month before the first day of the loan period would not be accepted.
- Applicants that have not previously borrowed prints from the Archive are required to submit detailed information on the organisation and the function and fill in an application checklist for Loan of Archival Prints for consideration of their ability to handle archival prints. Letter of reference from the International Federation of Film Archives (FIAF) archive which fall under the same country of the applicants would be required before their request can be approved to guarantee that they will abide in full to the FIAF standards & rules in handling film prints.
- Prints will not be loaned to organisations using a platter projection system, or that build up prints onto larger reels in order to reduce the number of changeovers required. An undertaking will have to be signed for borrowing of archival prints.
- Applicants should bear all necessary transportation, customs clearance and tax, and insurance cost of both ways. For loan of prints from overseas film festivals/ archives/ institutions, collect and return of prints/ DCP/ tapes/ DVD should be on a door-to-door basis. Approved loan item(s) will be delivered one week in advance of the first day of the loan period and should be returned within one week after the end of the loan period in good condition. Applicants overseas should furnish a shipper account number for the shipment.
- In addition to any film rental required by the rights holder or authorised distributor, successful applicants will also be required to settle the loan charges stated below:
Organisation
Charges for loan of prints/ DCP Charges for loan of tapes/ DVDs
Charges for loan of dialogue lists Overseas
HK$3,000 (≌USD$385) per film title* HK$1,000 (≌USD$130) per film title* HK$1,000 (≌USD$130)*
(half rate for organisations which have already paid for the loan of prints/ DCP/ tapes/ DVD)Local
HK$1,500 (≌USD$193) per film title HK$500 (≌USD$65) per film title HK$1,000 (≌USD$130)
(half rate for organisations which have already paid for the loan of prints/ DCP/ tapes/ DVD)* Waived for FIAF member
- All loan fees must be paid in Hong Kong dollars in the form of cheques or bank drafts payable to ‘The Government of the Hong Kong Special Administrative Region' or ‘The Government of the HKSAR'. Direct bank transfers are not accepted. The loan fees must be settled at least 6 working days before the first day of the loan. In order to avoid delay in international postal service, applicants are recommended to deliver the draft directly to the Archive office (Address: 4/F, 50 Lei King Road, Sai Wan Ho, Hong Kong) through professional carriers.
- Successful applicants are responsible for the safety and security of the loan prints from the time they are delivered to the time they are returned to the Archive or transshipped to another destination. In case of accidental damage to a print, the successful applicants would be charged with a direct replacement cost of the copy together with 20% surcharge by the Archive. The Archive reserves the right to suspend or terminate the loan requests from any organisation for any reason including but not limited to undue print damage, unauthorised use or duplication of borrowed prints.
- Acknowledgement to the ‘Hong Kong Film Archive, Leisure and Cultural Services Department' is required in all publicity materials. One copy of each corresponding publicity material should be delivered to the Archive for record-keeping.
Enquiries: (852) 2739 2139
Fax: (852) 2311 5229
Email: hkfa@lcsd.gov.hk
Free Group Docent Service
Group Docent Service is only available during thematic exhibition period, except Tuesdays, Sundays and public holidays. The tour generally takes around 1 hour and 15 minutes, covering the thematic exhibitions and Resource Centre.
Eligibility
All registered primary schools, secondary schools, special schools, post-secondary institutions, universities, local-registered charities and non-profit-making organisations are eligible to apply for our Group Docent Service. In the case of registered charitable organisations and non-profit-making organisations, applicants should submit copies of supporting documents identifying the charitable or non-profit-making nature of the organisation. (Constitution or Memorandum and Articles of Association of the organisation, which indicates that members do not take any share of the profits nor any share of the assets upon dissolution, should be submitted together with the application.)
The number of visitors in each group is limited to thirty; each group to be accompanied by two teachers or representatives from the visiting organisation. Because of limited space in the Exhibition Hall, the Archive may divide visitors into smaller groups and may arrange for them to walk around the Archive in different time slots.
Application Procedures
Special Film Shows
From silent movie in the early years to 3D digital movies today, Hong Kong cinema has continued to change over the course of a century. Film itself is a culture carrier that bears witness to all the changes in society, the people, local culture and the historical development. It is a gateway to a vast wealth of invaluable knowledge about Hong Kong now and then. Hong Kong Film Archive has selected some ten local titles, each uniquely different from the others, for group viewing.