Archival Gems on Loan Scheme

Conditions

1. Applications for the loan would be limited to non-profit-making organisations. Applicants who co-present or co-organise the function should be of the same nature.
2. The function should be cultural or educational in nature and should be in furtherance of film culture.
3. The function should be open to the public.
4. When more than one applicant request for the same film title, applications will be processed on a first-come-first-served basis.
5. Prints loan will be restricted to films from the Archive's permanent collection which the conditions are suitable for screening and the films that the Archive holds at least two prints or negatives are available.
6. Applicants are required to clear copyright and produce authorised documents from right holders for process of application. Due to limited print available for loan, applicants are advised to submit loan requests in writing well in advance. Requests submitted no more than one month before the first day of the loan period would not be accepted.
7. Applicants that have not previously borrowed prints from the Archive are required to submit detailed information on the organisation and the function and fill in an application checklist for Loan of Archival Prints for consideration of their ability to handle archival prints. Letter of reference from the International Federation of Film Archives (FIAF) archive which fall under the same country of the applicants would be required before their request can be approved to guarantee that they will abide in full to the FIAF standards & rules in handling film prints.
8. Prints will not be loaned to organisations using a platter projection system, or that build up prints onto larger reels in order to reduce the number of changeovers required. An undertaking will have to be signed for borrowing of archival prints.
9. Applicants should bear all necessary transportation, customs clearance and tax, and insurance cost of both ways. For loan of prints from overseas film festivals/ archives/ institutions, collect and return of prints/ DCP/ tapes/ DVD should be on a door-to-door basis. Approved loan item(s) will be delivered one week in advance of the first day of the loan period and should be returned within one week after the end of the loan period in good condition. Applicants overseas should furnish a shipper account number for the shipment.
10. In addition to any film rental required by the rights holder or authorised distributor, successful applicants will also be required to settle the loan charges stated below:

    Organisation	Charges for loan of prints/ DCP	Charges for loan of tapes/ DVDs	Charges for loan of dialogue lists
    Overseas	HK$3,000 (≌USD$385) per film title*	HK$1,000 (≌USD$130) per film title*	HK$1,000 (≌USD$130)*  (half rate for organisations which have already paid for the loan of prints/ DCP/ tapes/ DVD)
    Local	HK$1,500 (≌USD$193) per film title	HK$500 (≌USD$65) per film title	HK$1,000 (≌USD$130)  (half rate for organisations which have already paid for the loan of prints/ DCP/ tapes/ DVD)

    * Waived for FIAF member

     
11. All loan fees must be paid in Hong Kong dollars in the form of cheques or bank drafts payable to ‘The Government of the Hong Kong Special Administrative Region' or ‘The Government of the HKSAR'. Direct bank transfers are not accepted. The loan fees must be settled at least 6 working days before the first day of the loan. In order to avoid delay in international postal service, applicants are recommended to deliver the draft directly to the Archive office (Address: 4/F, 50 Lei King Road, Sai Wan Ho, Hong Kong) through professional carriers.
12. Successful applicants are responsible for the safety and security of the loan prints from the time they are delivered to the time they are returned to the Archive or transshipped to another destination. In case of accidental damage to a print, the successful applicants would be charged with a direct replacement cost of the copy together with 20% surcharge by the Archive. The Archive reserves the right to suspend or terminate the loan requests from any organisation for any reason including but not limited to undue print damage, unauthorised use or duplication of borrowed prints.
13. Acknowledgement to the ‘Hong Kong Film Archive, Leisure and Cultural Services Department' is required in all publicity materials. One copy of each corresponding publicity material should be delivered to the Archive for record-keeping.

Enquiries: (852) 2739 2139

Fax: (852) 2311 5229

Email: hkfa@lcsd.gov.hk